Exhibitor Application

Exhibitor FAQ

When do exhibitor applications close?

We will accept submissions until Friday, May 31st at 11:59pm PST.

How many Exhibitor badges do we get with our space?

Each space comes with two Exhibitor badges. Additional badges can be guaranteed by pre-purchasing during application. A limited amount will be available for purchase on-site on a first come, first serve basis.

When will I hear back about my application?

Our goal is to send out all notifications by end of July.

When is payment due for my space?

Payment is due within 30 days of receipt of your invoice.

Why do you charge an application fee for Exhibitors and Artists?

Charging an application fee is a common practice for many events and expos both small and large. GeekGirlCon offers exhibitor spaces that are very cost appropriate and in line with the size of the convention.

With each GeekGirlCon, the number of applicants has grown substantially, but the amount of space we can provide has not. Two years ago we instituted a $10 fee, which goes towards the total cost of the applicant’s booth or table if chosen, to help offset rising costs directly associated with the exhibition space, and to potentially help grow that area in the near future.

Three years ago we doubled our expo space and included Artist Alley on the main floor for the first time, increasing both visibility and traffic for all. As GeekGirlCon continues to grow, we must do it proportionately and responsibly. Costs change each year and decisions on how to offset them must be made. The institution of a $10 application fee is one way we’re able to maintain the quality of convention without directly pushing the financial burden onto any one group who continue to make GeekGirlCon so darn awesome.

Do I get my application fee back?

Application fees are non-refundable.

How large are the Exhibitor spaces?

Exhibitor booths are 10′ x 10′ and include an 8′ table. Exhibitor tables are 8′.

Can any exhibitor space be split between two vendors—do we have to notify GeekGirlCon of this when applying?

GeekGirlCon is a completely juried show. This means that all vendors must go through the application process. Sharing of space is permitted but each vendor must apply separately and specify on their application the name of the other vendor they intend to share space with.

Does the space come with power or internet access?

No, those are supplied through select WSCC vendors. Information about cost and how to set up services will be provided in the acceptance packet.

Do we have to occupy our table for the entire show?

Yes. The show floor is open from 10 a.m. to 6 p.m. on Saturday and from 10 a.m. to 5 p.m. on Sunday. You need to be in place and set-up 30 minutes prior to the show floor opening and must remain open until close of day.

Where do I pick up my badges?

Your badges will be available at the Exhibitor Services desk on the 4th floor.

How do we load in/out of the convention?

Load-in: Friday – 1:30 p.m. – 7 p.m.; Saturday – 8 a.m. – 9 a.m.
Load-out: Sunday – 5 p.m. – 9 p.m.

No minors are allowed in The Conference Center during non-con hours. This means no minors are permitted in the building at any time on Friday or during the load-in time on Saturday morning. Once the Exhibitor Room opens, minors are permitted in the building.

Directions for Load-in on Friday (1:30 p.m – 7 p.m.)
You may use either the main WSCC loading dock or the South Hand-Carried Freight dock.
From the Main Loading dock please head inside to the WSCC Exhibitor Floor. From the South Hand-Carried Freight dock please take the elevator to the WSCC 4th floor. Once on the 4th floor locate the Exhibitor Services table along the East wall to pick up your Exhibitor Badges. The Agents at the desk can help you locate your assigned exhibitor space.

The South Hand-Carried Freight must be accessed via the 8th Avenue parking garage entrance (see map here). Passenger elevators and escalators may not be used for transporting freight. Clearance at this entry is 6’5″. Vehicles exceeding this height must schedule deliveries through the loading dock (standard full size vans will not clear this entry).

The Main Loading dock is accessed from Hubbell Place (see map here). The loading dock will be open during the times listed above on Friday ONLY.

After loading in, you will need to move your vehicle to street parking or another area garage. We are unable to validate or reimburse parking. There is no on-site freight storage nor can we accept deliveries for you at WSCC.

Directions for Saturday Load-in (8 a.m. – 9 a.m.)
You can pick up your Exhibitor Badges beginning at 8 a.m. on Saturday morning at the Exhibitor Services table located on the 4th floor.

The South Hand-Carried Freight dock is NOT available on Saturday. If you need to load-in any last minute items on Saturday morning you will need to park on the street or at a nearby lot and carry everything in via the front door of the Conference Center. We are unable to validate or reimburse parking.

Parking Options
To locate parking options, try City of Seattle’s e-Park.

Other nearby parking options are:
The Washington State Convention Center: Public Garage at 8th and Pike
7th and Pike Garage (also parking for Grand Hyatt)
800 Olive Way, Surface Lot
Pacific Place Parking

I have a mobility impairment and/or use a wheelchair… how easy will it be for me to get around the Exhibitor Floor?

The aisles in the vendor area are a minimum of 10 feet wide and should provide plenty of space to maneuver easily. All of the floors of the WSCC are accessible via elevator. Read more about accessibility at GeekGirlCon.

Who do I contact if I have another questions?

Join The Discussion #GeekGirlCon

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