When do exhibitor applications close?
Why do you charge an application fee for Exhibitors and Artists?
With each GeekGirlCon, the number of applicants has grown substantially, but the amount of space we can provide has not. Two years ago we instituted a $10 fee to help offset rising costs directly associated with the exhibition space, and to potentially help grow that area in the near future.
As GeekGirlCon continues to grow, we must do it proportionately and responsibly. Costs change each year and decisions on how to offset them must be made. The institution of a $10 application fee is one way we’re able to maintain the quality of convention without directly pushing the financial burden onto any one group who continue to make GeekGirlCon so darn awesome.
Do I get my application fee back?
When will I hear back about my application?
If I'm accepted, when is payment due for my space?
What are affordable exhibitor insurance options for my space?
If you plan to exhibit at multiple shows this year, you may want to obtain an annual policy. From what we understand, you may also be able to get business insurance as a ‘rider’ on an existing insurance policy you already have, so consider contacting your existing insurance company and asking them what they’re able to do for you.
For more information on why individual exhibitor insurance is now required in GeekGirlCon, please see our exhibitor application guide doc.
How large are the Exhibitor spaces?
Can any exhibitor space be split between two vendors—do we have to notify GeekGirlCon of this when applying?
Does the space come with power or internet access?
Do we have to occupy our table for the entire show?
How many Exhibitor badges do we get with our space?
Where do I pick up my badges?
How do we load in/out of the convention?
Load-out: Sunday – 6 p.m. – 9 p.m.
No minors are allowed in The Conference Center during non-con hours. This means no minors are permitted in the building at any time on Friday or during the load-in time on Saturday morning. Once the Exhibitor Room opens, minors are permitted in the building.
Directions for Load-in on Friday (1:30 p.m – 7 p.m.)
You may use either the main SCC loading dock or the South Hand-Carried Freight dock. The main loading dock is for oversize vehicles. Vehicles under 6’5” should use the Hand Carried Freight (HCF) in the main garage – Aisle G.
From the Main Loading dock please head inside to the SCC Exhibitor Floor. From the South Hand-Carried Freight dock please take the elevator to the SCC 4th floor. Once on the 4th floor locate the Exhibitor Services table along the East wall in Exhibit Hall 4F to pick up your Exhibitor Badges. The Agents at the desk can help you locate your assigned exhibitor space.
The South Hand-Carried Freight must be accessed via the 8th Avenue parking garage entrance (see map here). Passenger elevators and escalators may not be used for transporting freight. Clearance at this entry is 6’5″. Vehicles exceeding this height must schedule deliveries through the loading dock (standard full size vans will not clear this entry). Garage “GPS” Address: 1380 8th Ave, Seattle WA 98101
The Main Loading dock is accessed from Hubbell Place (see map here). The loading dock will be open during the times listed above on Friday ONLY. Loading Dock “GPS” Address: 1315 Hubbell Place, Seattle WA 98101
After loading in, you will need to move your vehicle to street parking or another area garage. We are unable to validate or reimburse parking. There is no on-site freight storage nor can we accept deliveries for you at SCC.
Directions for Saturday Load-in (8 a.m. – 9 a.m.)
You can pick up your Exhibitor Badges beginning at 8 a.m. on Saturday morning at the Exhibitor Services table located on the 4th floor. Exhibitor badges must be picked up before 9 a.m. on Saturday when then event officially begins.
The South Hand-Carried Freight dock is NOT available on Saturday. If you need to load-in any last minute items on Saturday morning you will need to park on the street or at a nearby lot and carry everything in via the front door of the Conference Center. We are unable to validate or reimburse parking.
To locate parking options, try City of Seattle’s e-Park. Other nearby parking options are:
– The Seattle Convention Center: Public Garage at 8th and Pike
– 7th and Pike Garage (also parking for Grand Hyatt)
– 800 Olive Way, Surface Lot
– Pacific Place Parking