x Vendor FAQ | GeekGirlCon

Vendor Application

Vendor FAQ

When do vendor applications close?

We will accept submissions until Saturday, June 15th at 11:59pm PST.

Why do you charge an application fee for Vendors and Artists?

Charging an application fee is a common practice for many events and expos both small and large. GeekGirlCon offers vendor spaces that are very cost appropriate and in line with the size of the convention.

With each GeekGirlCon, the number of applicants has grown substantially, but the amount of space we can provide has not. Two years ago we instituted a $10 fee  to help offset rising costs directly associated with the exhibition space, and to potentially help grow that area in the near future.

As GeekGirlCon continues to grow, we must do it proportionately and responsibly. Costs change each year and decisions on how to offset them must be made. The institution of a $10 application fee is one way we’re able to maintain the quality of convention without directly pushing the financial burden onto any one group who continue to make GeekGirlCon so darn awesome.

Do I get my application fee back?

Application fees are non-refundable.

When will I hear back about my application?

Our goal is to send out all notifications by end of August.

If I'm accepted, when is payment due for my space?

Payment is due within 15 days of receipt of your invoice. Invoices will be sent out by September 1st.

What are affordable vendor insurance options for my space?

As in past years, GeekGirlCon is working to establish a partnership with an insurance company to ensure reasonable prices. More information will be provided upon acceptance.

If you plan to exhibit/vend at multiple shows this year, you may want to obtain an annual policy. From what we understand, you may also be able to get business insurance as a ‘rider’ on an existing insurance policy you already have, so consider contacting your existing insurance company and asking them what they’re able to do for you.

For more information on why individual exhibitor insurance is now required in GeekGirlCon, please see our exhibitor application guide doc.

How large are the Vendor spaces?

Vendor booths are 10′ x 10′ and include an 8′ table. Vendor tables are 8′.

Can any vendor space be split between two vendors—do we have to notify GeekGirlCon of this when applying?

GeekGirlCon is a completely juried show. This means that all vendors must go through the application process. Sharing of space is permitted but each vendor must apply separately and specify on their application the name of the other vendor they intend to share space with.

Does the space come with power or internet access?

No, those are supplied through select SCC vendors. Information about cost and how to set up services will be provided in the acceptance packet. Please be aware that cell service in the vendor hall of SCC is very unreliable and this is beyond our control at GeekGirlCon. If you are planning to use cell service for purchases, please consider purchasing an internet package.

Do we have to occupy our table for the entire show?

Yes. The show floor is open from 10 a.m. to 6 p.m. on Saturday and Sunday. You need to be in place and set-up 30 minutes prior to the show floor opening and must remain open until close of day.

How many Vendor badges do we get with our space?

Each space comes with two Vendor badges. Additional badges can be guaranteed by pre-purchasing during application. A limited amount will be available for purchase on-site on a first come, first serve basis.

Where do I pick up my badges?

Your badges will be available at the Vendor Services desk on the 4th floor. Please proceed there for load in and to pick up your badges. Do not go to the attendee registration on the main floor as they will not have your vendor badges.

How do we load in/out of the convention?

Load-in: Friday – 1:30 p.m. – 7 p.m.; Saturday – 8 a.m. – 9 a.m.
Load-out: Sunday – 6 p.m. – 9 p.m.

No minors are allowed in The Conference Center during non-con hours. This means no minors are permitted in the building at any time on Friday or during the load-in time on Saturday morning. Once the Vendor Room opens, minors are permitted in the building.

Directions for Load-in on Friday (1:30 p.m – 7 p.m.)
You may use either the main SCC loading dock or the South Hand-Carried Freight dock. The main loading dock is for oversize vehicles. Vehicles under 6’5” should use the Hand Carried Freight (HCF) in the main garage – Aisle G.

From the Main Loading dock please head inside to the SCC Exhibitor Floor. From the South Hand-Carried Freight dock please take the elevator to the SCC 4th floor. Once on the 4th floor locate the Exhibitor Services table along the East wall in Exhibit Hall 4F to pick up your Exhibitor Badges. The Agents at the desk can help you locate your assigned exhibitor space.

The South Hand-Carried Freight must be accessed via the 8th Avenue parking garage entrance (see map here). Passenger elevators and escalators may not be used for transporting freight. Clearance at this entry is 6’5″. Vehicles exceeding this height must schedule deliveries through the loading dock (standard full size vans will not clear this entry). Garage “GPS” Address: 1380 8th Ave, Seattle WA 98101

The Main Loading dock is accessed from Hubbell Place (see map here). The loading dock will be open during the times listed above on Friday ONLY. Loading Dock “GPS” Address: 1315 Hubbell Place, Seattle WA 98101

After loading in, you will need to move your vehicle to street parking or another area garage. We are unable to validate or reimburse parking. There is no on-site freight storage nor can we accept deliveries for you at SCC.

Directions for Saturday Load-in (8 a.m. – 9 a.m.)
You can pick up your Exhibitor Badges beginning at 8 a.m. on Saturday morning at the Exhibitor Services table located on the 4th floor. Exhibitor badges must be picked up before 9 a.m. on Saturday when then event officially begins.

The South Hand-Carried Freight dock is NOT available on Saturday. If you need to load-in any last minute items on Saturday morning you will need to park on the street or at a nearby lot and carry everything in via the front door of the Conference Center. We are unable to validate or reimburse parking.

Parking Options
To locate parking options, try City of Seattle’s e-Park. Other nearby parking options are:
– The Seattle Convention Center: Public Garage at 8th and Pike
– 7th and Pike Garage (also parking for Grand Hyatt)
– 800 Olive Way, Surface Lot
– Pacific Place Parking

I have a mobility impairment and/or use a wheelchair… how easy will it be for me to get around the Exhibitor Floor?

The aisles in the vendor area are a minimum of 10 feet wide and should provide plenty of space to maneuver easily. All of the floors of the WSCC are accessible via elevator. Read more about accessibility at GeekGirlCon.

Who do I contact if I have another questions?

Join The Discussion #GeekGirlCon

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